Using the page layout editor
   Compleat Botanica    Using the software    Printing    Labels   
 
 
   

 

The Page layout editor is where you specify label dimensions, label gaps, page margins, and overall column/row layout criteria. Before making changes here, be sure to set your paper size and orientation in the Show preview window because they control the total amount of space available for printing. To obtain accurate label layouts, a ruler is helpful in determining precise dimensions.

Note that dimensions are stored internally using points. A point is defined as 1/72 of an inch. Points are further divided into 20 units called twips. When values are specified in the page layout editor they are coverted from millimeters or inches into twips and stored with a precision of 1440 twips per inch or approximately 567 twips per millimeter.

*

Begin by entering the number of labels that each sheet contains.

*

The outer portion of each sheet of labels is reserved for the printer to use in grabbing the sheet and pulling it through the device. Specify each of these values here.

The auto-adjust button is useful in determining these values if you've already specified both the label dimensions and the label spacing.

*

When you purchase your labels, the manufacturer will supply you with the dimensions for each label. Enter the width and height of a single label here.

Most label dimensions can easily be entered here, but some labels are specified with widths or heights that are irrational numbers (numbers whose precision goes on forever such as 0.3333). For these types of dimensions, enter the nearest rational number. If you are using metric units the nearest value will be to a precision of 1/10 of a millimeter. If you are using US Customary units the nearest value will be 1/32 of an inch. For example, a label dimension of 2 1/3" can be entered as 2 11/32".

The auto-adjust button can be used if you've already specified both the page margins and the label spacing.

*

The amount of space between labels is the gap between adjacent columns or adjacent rows of labels. Many sheets have labels that are placed directly adjacent to each other; you'll enter zero in this area for those types of labels.

The auto-adjust button can be used if you've already specified both the page margins and the label dimensions.

*

The amount of available space is the remaining space on the page that needs to be accounted for somehow. Press one of the autoadjust buttons to evenly divide this unaccounted for space. When everything is in order these values should both be zero. If a value is negative, then you've probably specified label dimensions that are too large for the page or you've indicated an incorrect number of labels per column / labels per row.

Occasionally there will be a tiny fraction of unaccounted for space remaining. This sometimes happens when the number of labels across or down is an odd number instead of an even number. Test print a single sheet of these labels to be sure that the layout is close enough to be acceptable.

..................................................

See also

   Basic steps for printing labels

   Tips for setting up accurate label layouts

   Choosing a label format

   WYSIWYG label preview

   Defining label text and data values

   Defining label fonts and colors

   Choosing label options

   Choosing which labels to print

   Printing labels

Last reviewed March 25, 2004   

 

  Order your copy here