Choosing which labels to print
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The Choose specimen tab is where you'll choose which specimen to include with your labels. There are two methods for making your choice -- one method uses the current filter, the other method uses the "Tag needs printing" checkbox.

This is also where you'll make your selection of how many labels to print for each specimen included in the layout.

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For a general discussion on selecting which labels to print refer to the Basic steps for printing labels document.

If you choose the Tag needs printing method, your labels will include only those specimen with that box checked.  See the Herbarium View for a snapshot showing where to find this checkbox.

If you choose to use the selected specimen method, your labels will include only those specimen that meet the criteria of the currently selected filter.  (These are the items shown in the Specimen List when you started the Print Labels operation.)

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There are two ways to specify how many labels to print for each specimen. One way is to use the Quantity item.  See the Garden View for a snapshot showing where to find this item. If you use this item, each specimen will have a different number of labels printed. Note that no labels will be printed for any specimen whose Quantity item is blank.

The second way to specify how many labels to print is to enter a number in the Print this many item. Using this option, each specimen will have the same number of labels printed.

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The summary area gives you some feedback on the number of labels to be printed. The Number of labels to print will be an even multiple of the Number of specimen to print when you use the second option for specifying quantities. If you use the first option, either of these two quantities could be much greater or much less than the other.

It's especially important to check this summary area when using the Tag needs printing or Quantity options since you'll often find surprises with these options.

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See also

   Basic steps for printing labels

   Tips for setting up accurate label layouts

   Choosing a label format

   WYSIWYG label preview

   Defining label text and data values

   Defining label fonts and colors

   Choosing label options

   Using the page layout editor

   Printing labels

Last reviewed March 25, 2004   

 

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