Basic steps for printing labels
   compleat botanica    using the software    printing    Labels   


Here's an overview of what it takes to prepare and print labels.

Step 1:  Selecting which labels to print

You can use two different methods to select which specimen to include on your labels. One method uses your currently selected filter, the other method uses the "Tag needs printing" column.

If you're comfortable creating and using filters, you'll find this to be a powerful way to select exactly which specimen to include. You can use any existing filter or you can create a new one just for the purpose of selecting which records to include on your labels. Use the normal methods for defining and selecting your filter, then proceed to Step 2.

If you want to quickly print labels for just a few of your specimen, you'll find the second method to be fast and straightforward. Go to the Herbarium View and check the box named "Tag needs printing" for each specimen to be printed.

Note that each new specimen record that you create automatically has this box checked making it convenient for you to print labels for all your new entries.

Step 2:  Print command
Begin the print process by choosing the Print Labels command from the File menu.
Step 3:  Modify an existing label format
Choose one of the predefined label formats as a template for your own custom label layout. Double-click on the item to modify the layout, formatting, and printing options. See the document Choosing a label format for snapshots of a few of the pre-installed layouts.
Step 4:  Check your printing options
Choose whether to print all pages or a From and To range of pages.

Use the Missing labels option to re-use a sheet of labels that's already been partially been used.  See WYSIWYG label preview for more about this.

If you have more than one printer, select which one to use.  Use the Print setup button to change special printer characteristics.

Step 5:  Press the Print button

Load the sheets of labels in your printer's tray and press the print button.

You'll also want to read the special Tips for setting up accurate label layouts.

See also

   Tips for setting up accurate label layouts

   Choosing a label format

   WYSIWYG label preview

   Defining label text and data values

   Defining label fonts and colors

   Choosing label options

   Using the page layout editor

   Choosing which labels to print

   Printing labels

Last reviewed March 25, 2004   


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